Privacy policy


Welcome to the privacy section of the Munich European Forum website. Since you came here, we suspect that you are applying for the Brussels European Forum 2019 (BEF2019) and that your privacy is as important to you as it is to us.

As an association based in Germany, promoting the European idea and valuing the laws of the Union is at the very core of our brand. Therefore, it is important for us to comply not only with German and European law but also to strive for the best protection we can provide within our means.

For ease of use we have separated this privacy notice into two parts, the first explaining the usage of data that is collected during the application for BEF2019 and the second explaining your rights concerning your data.

Data protection officer

We would also like to introduce you to Philipp, our president and privacy champion – should you have any questions concerning your privacy please contact him under

You can also contact him if you want to exercise the rights you are granted by the General Data Protection Regulation (GDPR).

We collect the following categories of data from you

Core Data: First Name, Last Name, Nationality, Country of Residence, Date of Birth, Passport/ID Number

Contact Details: Email, Phone Number

Information about Studies/Occupation: University, Employer, Institute, Degree Level, Year of Study, English Language Skills, Specialization, Former Employers (CV), Previous Studies/Universities/Programs (CV)

What do we use this data for? (Purpose)

We use your first and last name as well as your nationality to identify you in our documents and communication.

We use your nationality and country of residence to determine whether you might be eligible for one of our scholarship programs.

We use your date of birth to make sure that you are 18 years old when the conference starts.

We collect your passport/id number to provide it to the institutions we are visiting during our trip to Brussels, should they require it. We do not provide your passport/id number to anyone, should your application be dismissed.

We use your email-address and phone number to contact you about your application. Usually we get in contact via email.

We use your core data and contact data data to check you in at our conference venue.

We use the information about your studies/occupation together with the CV and letter of motivation you are providing, to determine whether you will be a good fit for our conference as well as which committee is the right one for you.

Who will receive your data?

Our administrators and members of the Brussels European Forum 2019 Organization Team will see your application and data.

We will provide the necessary data to the administration of the conference venue to manage your booking and get you checked in.

We will provide the necessary and required data to the institutions we are visiting during the visiting program. You will be informed which institutions exactly will get your data as soon as the visiting program is fixed.

What is the legal basis for the data collection?

You are applying to take part in a political simulation conference on a voluntary basis. The data we are collecting is necessary for us to check whether you fullfil the criteria to take part in this conference and to make sure that we can provide the necessary service, should your application be accepted.

The basis for the data collection therefore is Article 6 (1) (b) GDPR.

When will we delete your data?

We will delete your data on the 09.03.2019 should your application not be accepted.

Should your application be accepted, we will delete your CV, letter of motivation and the application-form, with exception of your email, first name and last name the latest 60 days after the conference.

We will delete your contact data (Email) and core data (First Name, Last Name), should you not give consent to us for using it longer (e.g. for our newsletter) the latest on the 31.12.2019.